Junior Training Activity Assistant - INTERNAL
General Information
Number: 07/2026
Grade: G 3
Contract Type: FULL TIME - Fixed Term, Variable Budget. Two years + extension subject to satisfactory performance
Application Deadline: Nov. 26, 2026
Organization unit: International Labour Standards, Rights at Work and Gender Equality (ILSGEN)
Duty Station: Turin, Italy
The International Training Centre of the International Labour Organization (the Centre) is the training arm of the ILO, the specialized agency of the United Nations which promotes social justice and human rights in the world of work. The Centre delivers training, learning and capacity development services to governments, employers’ and workers’ organizations, and other national and international partners in support of decent work and sustainable development. Its mission is to be the leading global provider of learning and training for the world of work. Each year, it delivers over 400 programmes and projects for around 13,000 people from over 180 countries.
This vacancy is being filled by INTERNAL competition in accordance with Annex H of the Staff Regulations.
In accordance with Par. 10 of Annex H of the Staff Regulations, the following are eligible to apply:
- Officials under Fixed-Term Regular Budget or Variable Budget contracts who have completed their period of probation;
- Officials who have served for at least one year under short-term and/or fixed term project-based appointment.
Recruitment for General Service positions is subject to local recruitment regulations in accordance with Article 1.4 of the Centre's Staff Regulations. The Centre may only offer a contract to persons who have a valid residency status in Italy.
Qualified candidates living with a disability are encouraged to apply. Reasonable accommodation measures may be provided to applicants with disabilities, upon request, to support their participation in the recruitment process. If you are unable to complete our online application form due to a disability, or if you would like to request accommodation measures to participate to the selection process, please send an email to vacancies@itcilo.org.
The position is located within the International Labour Standards, Rights at Work and Gender Equality (ILSGEN) Programme. The ILSGEN Programme is an integral part of the Training Department of the Centre. It offers training and other capacity development services focussing on three main thematic areas:
- International labour standards
- Fundamental principles and rights at work
- Gender, equality, diversity and inclusion
The mission of the programme is to deliver high-quality training activities, learning tools and global products that advance decent work and equality for all.
Main Purpose – The Junior Training Activity Assistant performs a variety of routine administrative tasks in support of specialized capacity development services, including distance learning, face-to-face, and blended training activities, as well as non-training, advisory services, and project-related support. These activities are primarily designed to meet the needs of ILO constituents and other stakeholders in the areas of work of the Programme.
Supervision Received/Exercised - The Junior Training Activity Assistant works under the general supervision of the Programme Manager, the direct supervision of one or more professional officers, and receives guidance from a more senior Assistant of the Programme. The incumbent acts independently in routine matters and seeks guidance from a more senior Assistant or Supervisor on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.
Working Relationships – As part of the unit team, the Junior Activity Assistant interacts with colleagues within and outside the unit and with external clients; interactions relate to the exchange of routine information and the provision of office support services concerning the implementation of training courses, projects or other development capacity services implemented by the Programme.
Functions/Key Results – The Junior Activity Assistant contributes to the efficient running of the work unit by providing process support. Specific deliverables are reflected in the individual annual work plan.
Functional responsibilities
Administration
1. Provide secretarial and administrative support to the Programme for the implementation of training activities, projects and other capacity development services; liaise with internal or specialized translations service providers
2. Search for and assemble information and documents; input and extract data into/from corporate databases; maintain records and statistical data for training activities and standard reporting.
3. Prepare administrative requests or documents and initiate budget transactions as requested; report and provide clarifications to supervisor, monitor individual cases and participants/ collaborators’ contracts through completion/settlement.
Communication
4. Maintain internal and external contacts related to project activities; assist and liaise with course participants, tutors and external collaborators; assist in monitoring attendance and learning progress of participants via the learning management system (LMS); support the enrolment process in training activities and prepare and distribute digital certifications as instructed.
5. Assist in the multi-channel promotion of training and non-training activities and services; prepare and update informative material; develop and maintain distribution and mailing lists using corporate platforms and media.
Training Support
6. Support logistics for training and project implementation according to the activity delivery modality; set up virtual or physical training rooms; provide assistance to participants and consultants on the LMS system; update and upload on ITC digital platforms training material as instructed.
7. Ensure logistics and other arrangements are made for classroom activities, long-distance contacts, meetings, travel, local visits, and study tours.
8. Perform other related duties as requested.
Qualifications required
EducationCompletion of secondary school education.
ExperienceTwo years of secretarial experience in organizing training events, including distance learning activities, and platforms administration, preferably within an international environment.
LanguagesExcellent command of English and good working knowledge of another language amongst the following: French, Arabic, Spanish and Portuguese. Working knowledge of a third language among the ones listed above is considered an asset.
Core competencies· Adaptability: ability to adapt to major changes in work tasks or in the work environment.
· Client service: ability to meet client (in-house and external) needs effectively.
· Collaboration: ability to develop and use collaborative relationships to achieve work goals.
· Communication: ability to convey information clearly to individuals and groups.
· Initiative: ability to take prompt action to accomplish objectives, even beyond what is required.
· Integrity: ability to maintain social, ethical and organizational norms and adhere to codes of conduct and ethical principles.
· Knowledge management: ability to develop and update professional knowledge continuously, and to assimilate and apply new job-related information in a timely manner.
· Sensitivity to diversity: ability to accommodate cultural and gender differences to interact effectively with people of different cultures.
Level competencies• Managing work: ability to manage one’s time and resources effectively to ensure that work is completed efficiently. Excellent organizational skills, capacity to manage multiple tasks and cope with peak periods of work.
• Quality orientation: accomplishing tasks by considering all areas involved no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks
Technical CompetenciesFull literacy in standard office software and ability to operate corporate IT functionalities to perform assigned responsibilities.
Familiarity with Enterprise Resource Planning software; communication technologies such as web conferencing systems and learning management systems are an asset.
Additional Info
APPLICATIONS
All candidates must complete an online application form. To apply, please visit the ITCILO jobs webpage: https://www.itcilo.org/about/jobs
The System provides instructions for online application procedures
The deadline for receipt of applications is 26 November 2026 close of business (CET). No applications will be accepted after that date/time.
RECRUITMENT PROCESS
The recruitment process, which may include a written test, a competency-based assessment centre and interviews, will take place during the 3 months following the deadline for applications. Short listed candidates will be notified via email and are requested to ensure their availability when the schedule of the recruitment process is communicated.
The Centre may use email and/or video or teleconference communication technologies for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests, or interviews.
CONDITIONS OF EMPLOYMENT
General Service Category, grade G.3, Fixed Term, Variable Budget
The salary range of this grade is the following: Euros 36,504 p.a. (minimum) to Euros 57,354 p.a. (maximum).
Other allowances and benefits subject to specific terms of appointment: Pension and health insurance schemes, childrens allowance, 30 working days annual leave.
The selected candidate will be offered a fixed-term contract of two years which may be renewed, subject to a period of probation as established by Article 2.1 of the Staff Regulations.