Functional responsibilities

Under the overall guidance of the Treasurer and Chief FINSERV, the Finance Process and Policy Officer will have the following responsibilities:

Policy and governance development:

• Contribute to the design, documentation, alignment, and continuous improvement of financial policies, manuals, Standard Operating Procedures (SOPs), and internal controls, ensuring coherence with related non-financial policies and procedures of the Centre.
• Identify policy and procedural gaps, overlaps and/or inconsistencies within FINSERV and across interdependent functional areas, and propose enhancements to strengthen financial governance, internal controls and institutional compliance.
• Draft, update and harmonize guidance notes, circulars, and training materials on financial procedures, processes and systems, reflecting linkages with procurement, human resources, programme delivery and other relevant operational frameworks.
• Support the integration of risk management principles and compliance monitoring across financial policies, procedures and processes.
  Systems and process improvements

Systems and process improvements

• Serve as a technical focal point within FINSERV for financial process improvement and digital transformation initiatives within FINSERV, which includes contributing to the improvement of operational efficiency of financial workflows and systems, identifying process constraints and recommending enhancements.
• Collaborate with the Information, Communication and Technology Services (ICTS) and Business Process Owners to define functional requirements, test enhancements, and support system integration between Oracle and other related platforms.
• Promote process automation, workflow standardization, and data analytics tools to improve accuracy and timeliness of financial information.
• Document “as-is” finance processes, including pain points, and maintain approved “to-be” process maps to support process and system improvement and standardization.

Risk Management and Operational Resilience

• Contribute to the identification of operational and control risks within financial workflows and propose preventive or corrective measures
• Analyze and propose backup and delegation mechanisms to address single-point-of failure vulnerabilities and maintain the approved scheme.
• Contribute to the implementation and monitoring of internal control frameworks and follow-up on internal and external audit recommendations.
• Support business continuity planning within FINSERV to ensure uninterrupted service delivery during transformation or staff turnover

Capacity building and Change Management

• Support the design and rollout of training and communication initiatives related to new financial systems, policies and procedures.
• Contribute to change management activities associated with finance modernization and system upgrades.
• Serve as a resource person for internal awareness sessions and interdepartmental capacity building on financial management.

Analysis and Reporting

• Play active role in risk and opportunities identification and propose enhanced approaches for financial analyses, reports, and dashboards on budget performance monitoring, revenue trends, and efficiency indicators.
• Provide analytical input to the Treasurer to support evidence-based and optimal decisions on the various continuous improvement initiatives.

Operational and transactional support (as required) 

While the primary focus of the position is on financial policy development, process improvement, and systems integration, the incumbent will also provide operational and transactional support as required to ensure continuity and practical grounding during the Centre’s transformation toward greater efficiency and digitalization.
Involvement in selected day-to-day financial operations will allow the incumbent to:

• maintain a comprehensive understanding of existing workflows and their operational challenges;
• ensure the feasibility and user relevance of new procedures and systems being designed; and
• safeguard uninterrupted service delivery during periods of transition, workload peaks, or staff absences.

In this context, the incumbent may undertake the following activities, as required:

• Support in the preparation and review of activity and project budgets, ensuring compliance with pricing policies and financial rules.
• Monitor budget utilization, analyze variances, and provide advice on corrective actions and resource management.
• Review and validate financial reports, ensuring data accuracy, adequacy of variance explanations, and adherence to IPSAS and internal policies.
• Provide financial analysis and costing reviews to support management decisions and updates to pricing parameters.
• Support the review of revenue, deferred revenue, and accrual transactions for IPSAS compliance.
• Provide guidance or supervision to staff engaged in transactional finance activities, ensuring accuracy, timeliness, and adherence to established controls.
• Prepare draft replies to internal and external audit observations concerning the assigned operations.
• Act as a Certifying Officer, verifying the availability of funds for staffing funded under activity/project funding, in compliance with donor agreements, as well as clearance of activity/project budgets submitted by programmes. Serve as a back-up bank signatory.
• Perform other related functions, as requested.

 

Qualifications required

Education

Advanced university degree in business administration, accounting, finance or an equivalent professional accounting certification from a recognized international professional accountancy body is required. Knowledge and understanding of the application of financial principles and procedures and of the whole structure of accounts is required.

Experience

Professional financial, budgeting and accounting experience for over five years in an international organization, public sector or non-governmental organization. Extensive experience with ERP systems, business intelligence applications and spreadsheets. Experience in initiatives to enhance operational efficiency and effectiveness.  Experience in applying International Sector Accounting Standards (IPSAS or IFRS) is an asset.

Languages

Excellent command of English is essential. Good working knowledge of French or Spanish is an asset.

Core competencies

Adaptability: ability to adapt to major changes in work tasks or in the work environment.
Client service: ability to meet client (in-house and external) needs effectively.
Collaboration: ability to develop and use collaborative relationships to achieve work goals.
Communication: ability to convey information clearly to individuals and groups.
Initiative: ability to take prompt action to accomplish objectives, even beyond what is required.
Integrity: ability to maintain social, ethical and organizational norms and adhere to codes of conduct and ethical principles.
Knowledge management: ability to develop and update professional knowledge continuously, and to assimilate and apply new job-related information in a timely manner.
Sensitivity to diversity: ability to accommodate cultural and gender differences to interact effectively with people of different cultures.

Level competencies

Decision-making: analysis and judgement/problem solving.
Managing work: ability to manage one’s time and resources effectively to ensure that work is completed efficiently and within applicable deadlines.

Technical Competencies

• Demonstrated ability to analyse, design, and improve business processes to enhance efficiency, control, and integration across financial and administrative systems.
• Excellent knowledge of IPSAS or IFRS. Excellent accounting knowledge and skills.
• Effective and experienced analytical diagnostic skills to prepare and analyze complex financial data involving multiple funding sources.
• Ability to analyze financial information from several sources, examining documentation, identify trends, variances and anomalies and recommending corrective course of action to resolve issues/anomalies.
• Strong planning and organizational skills.
• Ability to draft reports and explain decisions effectively to staff within the organization.
• Ability to draft procedures for internal use that reflect sound financial rules.
• Ability to plan and coordinate moderately complex internal projects.
• Good knowledge in project budgeting management and financial reporting including analysis and reconciliation of complex financial data.
• Discretion is required, as work may involve dealing with confidential information.

Personal Skills

• Ability to communicate clearly and concisely both orally and in writing.
• Ability to plan and organize work to deliver quality results within deadlines.
• Ability to work under pressure.
• Ability to motivate staff, establish team objectives, assign and supervise work and ensure that quality service is provided to clients.
• Persistence in going after required/necessary information, both internally and externally.
   

Additional Info

APPLICATIONS

All candidates must complete an online application form. To apply, please visit the ITCILO jobs webpage: https://www.itcilo.org/about/jobs

The System provides instructions for online application procedures.

The deadline for receipt of applications is 26 March 2026, close of business (CET).

No applications will be accepted after that date/time.

 

RECRUITMENT PROCESS

This vacancy is being filled by competition in accordance with Article 1.2 and Annex H of the Staff Regulations of the Centre.

The recruitment process, which may include a written test, interviews, and a competency-based assessment centre, will take place during the 3 months following the deadline for applications.

Short listed candidates will be notified via email and are requested to ensure their availability when provided with the recruitment process schedule. 

Depending on the location and availability of candidates, assessors and interview panel members, the Centre may use email and/or video or teleconference communication technologies for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests, or interviews.

External candidates under serious consideration for appointment will be subject to reference checks to verify the information provided in the application.

 

CONDITIONS OF EMPLOYMENT

Any appointment/extension of appointment is subject to the Staff Regulations and other relevant internal rules.

A successful candidate will be offered a Regular Budget, fixed-term contract of two years, which may be renewed, subject to a period of probation as established by the Staff Regulations. Recruitment is normally made at the initial step in the grade.

Any extension of contract beyond the probationary period is subject to satisfactory conduct and performance.

Salary and Post Adjustment, grade P.3 in US$, per year (subject to revision by the International Civil Service Commission (ICSC))

Salary: minimum US$ 71,335 to maximum US$ 92,127

Post adjustment multiplier for Turin, Italy (subject to change)
Minimum US$ 22,470
Maximum US$ 29,020

In case the official qualifies for a spouse benefit allowance, the above salary increases by 6% of the applicable grade and step.

Other allowances and benefits subject to specific terms of appointment:

Children's allowance
Children's education grant
Pension and health insurance schemes
30 working days annual leave
Settling in grant
Entitlement to removal expenses
Repatriation grant (after 5 years of service)
Home-leave travel with eligible dependants every two years
Rental subsidy
Privileges and immunities granted by the Italian Government

Salaries and emoluments are exempt from taxation by the Italian authorities and so, on the basis of the international agreements or national law relating to presence or residence abroad, are generally exempt from taxation by other governments. In the absence of exemption, in most cases tax paid will be reimbursed.